How to extract PDF Data to Excel

​To extract data from a PDF to Excel, you can use several methods depending on the complexity and format of the data. Here are some common approaches:

1. Using Adobe Acrobat Pro DC:

• Open the PDF in Adobe Acrobat Pro DC.
• Go to the “Export PDF” tool in the right pane.
• Choose “Spreadsheet” as the export format.
• Click “Export”. Acrobat will convert the PDF to an Excel file.
• Save the file, and open it in Excel to review and adjust the data.

2. Using Online Tools:
Several online tools offer PDF-to-Excel conversion. Some popular ones are:

• Smallpdf (smallpdf.com)
• PDF to Excel (pdf2excel.com)
• ILovePDF (ilovepdf.com)

To use these tools:

• Go to the website.
• Upload your PDF file.
• Select the option to convert to Excel.
• Download the resulting Excel file.

3. Using Microsoft Excel:

• Open Excel, and go to the “Data” tab.
• Click on “Get Data” > “From File” > “From PDF”.
• Select your PDF file.
• Excel will analyze the PDF and display a Navigator pane with available tables.
• Select the tables or data you want to import and click “Load”.

4. Using Python (for more advanced users):
You can use Python libraries like pdfplumber or PyPDF2 along with pandas to extract data programmatically.

Here’s a simple example using pdfplumber:

" import pdfplumber
import pandas as pd

# Open the PDF file
with pdfplumber.open("yourfile.pdf") as pdf:
    first_page = pdf.pages[0]  # Assuming you want data from the first page
    table = first_page.extract_table()

# Convert the table to a DataFrame
df = pd.DataFrame(table[1:], columns=table[0])

# Save DataFrame to Excel
df.to_excel("output.xlsx", index=False)"
Note: remove the "" quotation marks
5. Manual Copy and Paste:
For simpler or smaller datasets:

1. Open the PDF and select the data you want.
2. Copy the data (Ctrl+C or Command+C).
3. Open Excel and paste the data (Ctrl+V or Command+V).
4. Adjust formatting and split data into columns if necessary.
5. Choose the method that best suits your needs based on the complexity of the PDF and the format of the data.

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